Cabinet Meeting Minutes
April 8, 2013
Meeting Start: 10:05
Attendance
Present: Kevin Crooks, Gena Thomas, Aurora Arop, Katie Beck, Garrett Devenney, Larry Hailsham,
Brogan McGowan, Kushtrim Miftari, Sarah Naughton, Sloane Prince, Skylar Ray,
Absent: Austin Cosgrove, Grace Flowers
Gena
We're gonna talk about our 3 concrete ideas for our position
LISTEN TO EACH OTHER
STUDENT LIFE (Sarah + Kush)
Met w/ Keiron
→ Have the committee be motivated
→ What do they want to address?
→ Don't do anything they don't want to do
→ Bring results of survey to first meeting
→ Don't make big deal at general meeting; defer questions to after the meeting
→ Have committee members give reports; senator empowerment
→ HAVE FUN
→ Good relationship w/ administrators
→ Major issues: Cable, Murray Hall, Key Card (Campus Center)
→ Email Sue Plunket (Winslow)
Changes
→ Attendance issues (people need to want to be on the committee!)
Kevin + Gena
→ Committees picked during Senate Overview
→ WE give a brief overview of the duties of the committees
→ Let them pick
→ Lets us get to know the senators a little better
Sarah
→ Logistics within Rules
Key Points:
→ Cable
→ Participation on surveys (amount, demographics [affiliations, etc])
→ Comment Card System (Brooks, McKins)
→ ATM
→ Get feedback from EVERYONE (including people on cabinet and random students)
FINANCE (Skyler)
→ Make Finance a more welcoming environment
→ Get more people knowing how to request money (apply for credit card, how/where to get funding)
→ Make committee run more efficient; reduce number of reentry
→ Balancing the behind-the-scenes work between the two positions
→ Will have more for budgeting on Sunday
Aurora
→ Financial Controller should take responsibilitiy of reimbursement, making checks, credit cards
Gena
→ Would it be feseable to have training sessions throughout the year?
→ People could just come and learn how to make a budget request, find alternate sources of funding
Larry
→ Before the Finance meeting, send out an email, invite people to office hours to talk over requests
Skyler
→ One problem that we have is that a lot of things are last minute, or people don't submit but show up
Aurora
→ Force the deadline (make it Sunday at 5 instead of Tuesday at 5)
Skylar
→ Sometimes we don't have time to review the budgets (agreed)
SUSTAINABILITY (Garrett)
→ Didn't meet w/ Brian yet
→ CU Boulder University
→ SCORE (Student and Community Outreach for Renter Efficiency)
→ Studen housing with more efficient lightbulbs, air conditioning, etc.
→ Outdoor recycling bins w/ every trash can
→ Recycling Bin Grant (?)
→ Dorm Move-out recycling program (people throw away SO MUCH STUFF when moving out)
→ Giving First-Years a NICE water bottle they will use
Katie
→ Free Store in Carr?
Garrett
→ Yes; We should PR that move
Katie
→ Split incentives for drying
→ Provide people w/ drying racks and pay for dryers?
Katie
→ Parkhurst, water-bottling policy
Garrett
→ Reducing plastic
Sarah
→ Come to the Student Life Meeting! :)
Kevin
→ Work on how you'll implement these things
→ Gators Give Back (Michaeline)
Gena
→ Exec. Fund (water bottles for Freshmen)
→ Make sure you know how to utilize your committee
CHEIF OF STAFF (Larry Hailsham)
→ Didn't talk to Ian
1. Work w/ everyone (need help? Larry's here!)
2. See what other schools are doing, maybe a few trips
3. Putting Senators in line
DIRECTOR OF DIVERSITY INITIATIVES (Katie Beck)
→ There is not previous person!
→ Reviewing what was written by Rules
→ Committee will be chosen this semester
→ Composing an application for committee
→ Have meetings at end of this semester; hit ground running
→ This Wednesday, Diversity Coalition is meeting to talk about relationship w/ Katie's Role
(Wednesday, 9 PM, Quiggles 101)
→ Trainings for ASG Senate/Cabinet
→ Hold open forums
→ Collaborating w/ CS and Meadville to educate + raise awareness
→ Focus on privlege awareness
→ Brainstorming w/ committee
Sarah
→ What is privledge awareness?
Katie
→ White privledge, male privledge, etc.
→ Raising awareness w/ faculty, staff, and administration
Gena
→ EVERYONE in this room will be working with Katie and her committee
→ Her committee is a separate entity, but we will all be working with them
Katie
→ HUGE thing that's happening with Student Life
Aurora
→ Link to demographics
Larry
→ Safe Zone Training for Cabinet (talk to Valerie?)
Katie
→ Other sorts of training are very important too!
Gena
→ I can talk to them
Aurora
→ You can customize it!
Kevin
→ Katie is awesome
→ Talk about how you met w/ admissions?
→ Some people involved in Diversity met w/ Brian Dalton
→ Talked about who comes here and how some people leave and WHY
Katie
→ Students of Color (him) vs. Student of Difference (us)
→ Administrative position where he's welcoming them in but doesn't know what happens to them
→ It can't just be admissions recruiting and then having these students going to Valerie and Kazi
→ Hiring the next Chief Diversity Officer
Kevin/Katie
→ Ad hoc committee application
→ 10 people
→ 4 chosen – other 4 that applied (Asha Alexander, Nick Gorden, Autumn Parker, Nick Schake)
→ 4 more members from current student body
→ 2 Freshmen when the come next semester
Kush
→ Anyone from ASG?
Katie
→ Nick Schake
Gena
→ The committee is not an ASG committee
→ The Senate will still in a communication
→ There will always be constant communication!
Kevin
→ We're waiting for after senate elections
DIRECTOR OF STUDENT VOTING (Brogan McGowan)
→ Larry has been CCing
→ Learning about these elections
→ Some contacts from Larry
→ Speaking at matriculation for the incoming first-years
→ Get face out there; students feel comfortable talking to Brogan
→ Will be as much work as I make it (intend to make it a lot)
→ Want to be involved with ALLA DA COMMITTEES
→ Sitting in on committees is important; staying educated
→ Bringing these things to the campus
→ MORE CAMPUS-INVOLVED VOTING
→ Inspire in transparency
→ By opening up these conservations, people will hopefully be more active in voting, which will
hopefully lead to more voting in general elections for senate
→ Campaign time should be FUN AND EXCITING with lots of events
→ Boost the morale on campus
Sarah
→ Kush and I want to do referendums; chat w/ us
Brogan
→ Yes.
Gena
→ Have the secretaries of the classes send you updates
Brogan
→ I will probably go to student life and diversity committees especially
ATTORNEY GENERAL (Aurora Arop)
→ Update + organize active club list (active clubs v. emailing clubs)
→ Senators: Cheat sheet for Robert's Rules
→ Want to work with Cabinet-Senator Retreat (want to have session)
→ Committee: Help w/ duties, keep everything organized
→ Make sure the senators know Robert's Rules inside and out
→ Meetings should be more organized
→ (Call me the Iron Bitch)
Sarah
→ Robert's Rules are very underutilized
→ Why don't we main motion and motion for unlimited personal privledge?
→ If we do this, we're gonna do this
Larry
→ Did you meet with Ava?
Aurora
→ Not yet.
SECRETARY (Jake Ballinger)
→
Aurora
→ PR the minutes!
→ Use the Facebook page!
→ Google Doc
Sarah
→ Keep hidden things in the minutes, reward for finding it!
Gena
→ Tie in Senator of the Month
Larry
→ Office: Table and Two Desks
→ Another chair near Finance Computer
→ Protocol for finance stuff
→ Checklist for office procedure
Gena
→ Correspondance (thank-you emails and letters)
PUBLIC RELATIONS (Sloane Prince)
→ Couldn't talk to Alexis; spoke w/ Rose and some others
→ Ideas/Goals that we have
→ What do the people on the committee now think needs to be improved the most? (everything)
→ Starting to build connections and building relationships with people
→ Planning and organizing events
→ Meet the Cabinet article in the campus
→ Make process more efficient
→ How often does PR meet? Hopefully at least once a week.
→ Revamping the social media (more exposure, more use)
→ We have a tumblr and a flickr, fyi bros
→ ASG Twitter (what is going on?)
→ For events: getting stuff in places that are more noticeable
→ Want some feedback: Bullitin Board in Campus Center for ideas and events (something people
won't be able to avoid)
Aurora
→ THAT'S HAWT
→ You can do whatever you want with your position
Sarah
→ Willing to help classes to PR events?
Sloane
→ I hope that the position is more than just ASG
Brogan
→ Important to realize that Sloane will have committee members beneath her that are committee
members
→ Teach them!
Sloane
→ My only concern is where to draw the line
→ Maybe designate a committee member that people could come to?
Aurora
→ Make it known that you're accessible to other people; but don't overburden yourself
Larry
→ We have a
Gena
→ Meet-and-greet with the Cabinet
→ Introduce ourselves to Cabinet
Sarah
→ Senator of the Month?
Gena
→ We can talk about the nitty-gritty stuff once we really get rolling
→ Each of you will be there for this Senator Orientation; giving presentation
Kevin
→ (Possible Senator List) Will email them tonight
→ MAKE FACEBOOK STATUSES
→ Send 3 ideas to Kevin (so you can be held accountable! Mhuwahahahaha >3)
→ Does this meeting time work?
→ Will meet every week, Mondays at 10, McKins Private Dining
Gena
→ If you have problems with anything (or anyone), come to us!
Meeting End: 11:07
